Database Development Phases

Building effective Database Software doesn't just happen; it is the result of good planning and ongoing communication and collaboration between a client and their developer, across all phases of the development process

Software Development Phases


At GI Business Database Solution we engage clients throughout the many phases of developing their custom Microsoft Access Database, ensuring the resulting software integrates seamlessly with their current business practices, and delivers the functionality and performance expected. We have included our database development and payment phases below for your information.


Initial Discussions

Database development meeting. On receiving your request, we will be in contact with you to discuss the purpose and the functionality you require in your custom database software to ensure that we fully understand your requirements. For specific details on some of the information, please refer to our Database Planning Guide.

During our initial discussions, we may suggest additional functionality that you might not have considered or even thought possible. Once the project has been thoroughly scoped, and we are sure that we understand the functional requirements of your database, we provide a written quotation outlining the likely development costs and timeframes involved.


Scoping Database Requirements

Database development meeting. On receiving your request, we will be in contact with you to discuss the purpose and the functionality you require in your custom database software to ensure that we fully understand your requirements. For specific details on some of the information, please refer to our Database Planning Guide.

During our initial discussions, we may suggest additional functionality that you might not have considered or even thought possible. Once the project has been thoroughly scoped, and we are sure that we understand the functional requirements of your database, we provide a written quotation outlining the likely development costs and timeframes involved.


Software Production Stages

On acceptance of our quote and payment of the deposit, we begin development on your custom software in an appropriate version of the Microsoft Access Database.

At this time you must assign a representative who has an in-depth understanding of your database requirements as your liaison. As the database development proceeds, your representative receives sample program fragments for testing, review, and feedback.

As your familiarity with the capabilities of a Microsoft Access grows, and we learn more of your business practices, minor changes to the initial database specifications may be incorporated to provide enhanced or improved capabilities. Usually, there is no additional cost for minor changes, however significant functional changes outside the original scope of the project will incur additional costs.

Towards the end of the development stage, a prototype version of the database is provided for testing. We recommend a minimum of two weeks testing to identify and notify us of any software bugs or design issues.

Database developer meeting for advice

Progress Payments

Unlike some other developers, we do not charge ongoing service fees. Instead, we provide our clients with a free twelve-month guarantee that any Access database development work that we undertake will be functional and error-free.

After scoping the work, we provide a quote setting out the agreed software development requirements and associated costs involved. Should you elect to proceed the following payment phases apply:


  • A deposit of 25% of the estimated development costs is due and payable upon acceptance of quote and prior to any development work commecning.
  • A further 50% of the estimated development costs is due and payable upon delivery of the first beata version of the software for testing.
  • The remaining 25% of the development estimate, along with the cost (if any) of additional work becomes payable upon delivery of the production version of the database.

Ongoing Support

All of our work is guarantee for a period of 12 months from delivery of the production version of the database, with any identified bugs or software error being correct free of charge. Our Warranty terms & Conditions and provide along with any quote provided.

Have a questions or need some help to plan your business database, please don’t hesitate to Contact Us for advice.